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Podstawowe automatyczne etykietowanie wiadomości e-mail w Gmailu za pomocą OpenAI i interfejsu API Gmaila

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Automatyzacja kategoryzacji e-maili w Gmail za pomocą n8n

Opis workflow

Ten szablon automatyzuje proces kategoryzacji wiadomości e-mail w Gmail przy użyciu API Gmail oraz modelu językowego OpenAI. Workflow regularnie sprawdza nowe wiadomości, analizuje ich treść i przypisuje odpowiednie etykiety na podstawie istniejących kategorii w Gmail. W przypadku braku pasującej etykiety, system automatycznie tworzy nową i przypisuje ją do wiadomości.

Kluczowe funkcje

  • Automatyczne sprawdzanie nowych wiadomości co 5 minut
  • Pobieranie istniejących etykiet Gmail w celu dopasowania
  • Dynamiczne tworzenie nowych etykiet w razie potrzeby
  • Integracja z OpenAI do analizy treści e-maili
  • Automatyczne przypisywanie etykiet i organizacja skrzynki odbiorczej
  • Filtrowanie mniej istotnych wiadomości (np. reklam)

Wykorzystywane węzły

  • Gmail Trigger - sprawdzanie nowych wiadomości
  • Gmail - Read Labels - pobieranie istniejących etykiet
  • Gmail - Get Message - odczyt pełnej treści wiadomości
  • Gmail - Add Label to Message - przypisywanie etykiety
  • Gmail - Create Label - tworzenie nowych etykiet
  • OpenAI Chat Model - analiza treści e-maili
  • Memory Buffer - przechowywanie kontekstu analizy
  • Wait Node - zarządzanie tempem przetwarzania

Wymagania wstępne

  • Skonfigurowane dane uwierzytelniające Gmail API w n8n
  • Klucz API OpenAI do analizy treści
  • Ustalone standardy etykietowania dla spójnej organizacji

Instrukcja konfiguracji

  1. Dodaj swoje dane uwierzytelniające Gmail API do odpowiednich węzłów
  2. Skonfiguruj klucz API OpenAI w węźle OpenAI Chat Model
  3. Aktywuj workflow, który zacznie sprawdzać nowe wiadomości co 5 minut
  4. Monitoruj i dostosuj logikę kategoryzacji według potrzeb

Przykłady zastosowań

Ta automatyzacja jest szczególnie przydatna w sytuacjach wymagających efektywnego zarządzania dużą liczbą wiadomości e-mail. Oto kilka konkretnych zastosowań:

  • Automatyczna organizacja skrzynki odbiorczej dla osób otrzymujących setki e-maili dziennie
  • Sortowanie wiadomości od klientów według tematu lub projektu
  • Kategoryzacja faktur i dokumentów finansowych
  • Filtrowanie newsletterów i reklam do osobnych kategorii
  • Automatyczne oznaczanie pilnych wiadomości od przełożonych
  • Organizacja zgłoszeń supportowych według typu problemu
  • Separacja wiadomości prywatnych od służbowych w jednej skrzynce

Uwaga: Możesz poprawić skuteczność kategoryzacji poprzez dostosowanie zasad analizy treści w modelu OpenAI.

   Skopiuj kod szablonu   
{"nodes":[{"id":"2a41e2da-19f7-4c31-ab93-3a534db3179e","name":"Gmail Trigger","type":"n8n-nodes-base.gmailTrigger","position":[-360,-260],"parameters":{"filters":{},"pollTimes":{"item":[{"mode":"everyX","unit":"minutes","value":5}]}},"credentials":{"gmailOAuth2":{"id":"10LJ3tXKoUfexiKU","name":"Gmail account"}},"typeVersion":1.2},{"id":"a25e0e42-8eab-49c5-a553-797da40eb623","name":"OpenAI Chat Model1","type":"@n8n/n8n-nodes-langchain.lmChatOpenAi","position":[-220,-60],"parameters":{"options":{"maxTokens":4096}},"credentials":{"openAiApi":{"id":"qR44iMsUYcLrhdR0","name":"OpenAi account"}},"notesInFlow":false,"typeVersion":1},{"id":"cf437748-a0df-42a2-b1ca-f93162d85bfe","name":"Gmail - read labels","type":"n8n-nodes-base.gmailTool","position":[80,-40],"webhookId":"d8ec9401-a9ff-4fe2-9c1e-5a8036cd96c9","parameters":{"resource":"label","returnAll":true,"descriptionType":"manual","toolDescription":"Tool to read all existing gmail labels"},"credentials":{"gmailOAuth2":{"id":"10LJ3tXKoUfexiKU","name":"Gmail account"}},"typeVersion":2.1},{"id":"152f1970-7a1f-4977-9c21-64b69242d3a9","name":"Gmail - get message","type":"n8n-nodes-base.gmailTool","position":[260,-40],"webhookId":"d8ec9401-a9ff-4fe2-9c1e-5a8036cd96c9","parameters":{"messageId":"={{ $fromAI('gmail_message_id', 'id of the gmail message, like 1944fdc33f544369', 'string') }}","operation":"get","descriptionType":"manual","toolDescription":"Tool to read a specific message based on the message ID"},"credentials":{"gmailOAuth2":{"id":"10LJ3tXKoUfexiKU","name":"Gmail account"}},"typeVersion":2.1},{"id":"ae09cedc-9675-4080-bcdc-3d6c4e4bc490","name":"Gmail - add label to message","type":"n8n-nodes-base.gmailTool","position":[460,-40],"webhookId":"7a87b026-1c6e-40e1-a062-aefdd1af1585","parameters":{"labelIds":"={{ $fromAI('gmail_categories', 'array of label ids') }}","messageId":"={{ $fromAI('gmail_message_id') }}","operation":"addLabels","descriptionType":"manual","toolDescription":"Tool to add label to message"},"credentials":{"gmailOAuth2":{"id":"10LJ3tXKoUfexiKU","name":"Gmail account"}},"typeVersion":2.1},{"id":"be4a92ab-d3ab-451b-8655-172851f68628","name":"Gmail - create label","type":"n8n-nodes-base.gmailTool","position":[640,-40],"webhookId":"d8ec9401-a9ff-4fe2-9c1e-5a8036cd96c9","parameters":{"name":"={{ $fromAI('new_label_name', 'new label name', 'string' ) }} ","options":{},"resource":"label","operation":"create","descriptionType":"manual","toolDescription":"Tool to create a new label, only use if label does not already exist"},"credentials":{"gmailOAuth2":{"id":"10LJ3tXKoUfexiKU","name":"Gmail account"}},"typeVersion":2.1},{"id":"a40466d2-2fe3-4a97-98fe-b14cc38cc141","name":"Gmail labelling agent","type":"@n8n/n8n-nodes-langchain.agent","notes":"Objective:nAutomatically categorize incoming emails based on existing Gmail labels or create a new label if none match.nnTools:n- Get messagen- Read all labelsn- Create labeln- Assign label to messagennInstructions:nnLabel Matching:nnAnalyze the email's subject, sender, recipient, keywords, and content.nCompare with existing Gmail labels to find the most relevant match.nLabel Assignment:nnAssign the email to the most appropriate existing label.`nRemove the inbox label if the email is of less importance (like ads, promotions, aka "Reclame"), keep normal and important emails in the inbox.nIf no suitable label exists, create a new label based on the existing labels. Try reusing existing labels as much as possible. Always create a label as a sublabel, if no label applies, if the main label already exists, create the new label under the existing label, if no main label exists, create the label AI and create the new label under this label.nLabel Creation:nnEnsure new labels align with the structure of existing ones, including capitalization, delimiters, and prefixes.nExamples:nnIf the email subject is "Project Alpha Update," assign to [Project Alpha] if it exists.nFor "New Vendor Inquiry," create "Vendor Inquiry" if no relevant label exists.nOutcome:nEmails are consistently categorized under the appropriate or newly created labels, maintaining Gmail's organizational structure.","onError":"continueErrorOutput","position":[-60,-260],"parameters":{"text":"=Label the email based on the details below:n{{ JSON.stringify($json) }}","options":{"maxIterations":5,"systemMessage":"Objective:nAutomatically categorize incoming emails based on existing Gmail labels or create a new label if none match.nnTools:n- Get messagen- Read all labelsn- Create labeln- Assign label to messagennInstructions:nnLabel Matching:nnAnalyze the email's subject, sender, recipient, keywords, and content.nCompare with existing Gmail labels to find the most relevant match.nLabel Assignment:nnAssign the email to the most appropriate existing label.`nRemove the inbox label if the email is of less importance (like ads, promotions, aka "Reclame"), keep normal and important emails in the inbox.nIf no suitable label exists, create a new label based on the existing labels. Try reusing existing labels as much as possible. Always create a label as a sublabel, if no label applies, if the main label already exists, create the new label under the existing label, if no main label exists, create the label AI and create the new label under this label.nLabel Creation:nnEnsure new labels align with the structure of existing ones, including capitalization, delimiters, and prefixes.nExamples:nnIf the email subject is "Project Alpha Update," assign to [Project Alpha] if it exists.nFor "New Vendor Inquiry," create "Vendor Inquiry" if no relevant label exists.nOutcome:nEmails are consistently categorized under the appropriate or newly created labels, maintaining Gmail's organizational structure."},"promptType":"define"},"notesInFlow":true,"retryOnFail":false,"typeVersion":1.7},{"id":"6b514df4-761c-4072-abf8-d572ee4b8030","name":"Window Buffer Memory","type":"@n8n/n8n-nodes-langchain.memoryBufferWindow","position":[-60,-40],"parameters":{"sessionKey":"={{ $json.id }}","sessionIdType":"customKey"},"typeVersion":1.3},{"id":"f06717ed-00d7-4a99-a78c-53217a0067e7","name":"Wait","type":"n8n-nodes-base.wait","position":[-220,-260],"webhookId":"2066b863-4526-40cf-90aa-82229895a73c","parameters":{"amount":1},"typeVersion":1.1},{"id":"f6084fc3-2b6b-488f-b212-f179435e1a63","name":"Sticky Note","type":"n8n-nodes-base.stickyNote","position":[-640,-300],"parameters":{"content":"## Gmail triggernPoll Gmail every x minutes, trigger when a new email is received.nn- Gmail API"},"typeVersion":1},{"id":"5ede55a4-52ae-48c0-969e-afa45d19f2f0","name":"Sticky Note1","type":"n8n-nodes-base.stickyNote","position":[380,-960],"parameters":{"width":780,"height":840,"content":"## Gmail labelling agentn- Read the messagen- Read existing labelsn- Create a new label if neededn- Assign label to messagenn----nnObjective:nAutomatically categorize incoming emails based on existing Gmail labels or create a new label if none match.nnTools:n- Get messagen- Read all labelsn- Create labeln- Assign label to messagennInstructions:nnLabel Matching:nnAnalyze the email's subject, sender, recipient, keywords, and content.nCompare with existing Gmail labels to find the most relevant match.nLabel Assignment:nnAssign the email to the most appropriate existing label.`nRemove the inbox label if the email is of less importance (like ads, promotions, aka "Reclame"), keep normal and important emails in the inbox.nIf no suitable label exists, create a new label based on the existing labels. Try reusing existing labels as much as possible. Always create a label as a sublabel, if no label applies, if the main label already exists, create the new label under the existing label, if no main label exists, create the label AI and create the new label under this label.nLabel Creation:nnEnsure new labels align with the structure of existing ones, including capitalization, delimiters, and prefixes.nExamples:nnIf the email subject is "Project Alpha Update," assign to [Project Alpha] if it exists.nFor "New Vendor Inquiry," create "Vendor Inquiry" if no relevant label exists.nOutcome:nEmails are consistently categorized under the appropriate or newly created labels, maintaining Gmail's organizational structure."},"typeVersion":1},{"id":"7c8bb6de-b729-4c8e-90c2-641d173ed3dd","name":"Sticky Note2","type":"n8n-nodes-base.stickyNote","position":[160,160],"parameters":{"width":440,"content":"## Gmail APIn- Add credentials "},"typeVersion":1},{"id":"e9d05013-9546-426f-bdc7-45199dbfc72a","name":"Sticky Note3","type":"n8n-nodes-base.stickyNote","position":[-580,80],"parameters":{"width":440,"content":"## OpenAIn- Add credentials "},"typeVersion":1}],"pinData":{},"connections":{"Wait":{"main":[[{"node":"Gmail labelling agent","type":"main","index":0}]]},"Gmail Trigger":{"main":[[{"node":"Wait","type":"main","index":0}]]},"OpenAI Chat Model1":{"ai_languageModel":[[{"node":"Gmail labelling agent","type":"ai_languageModel","index":0}]]},"Gmail - get message":{"ai_tool":[[{"node":"Gmail labelling agent","type":"ai_tool","index":0}]]},"Gmail - read labels":{"ai_tool":[[{"node":"Gmail labelling agent","type":"ai_tool","index":0}]]},"Gmail - create label":{"ai_tool":[[{"node":"Gmail labelling agent","type":"ai_tool","index":0}]]},"Window Buffer Memory":{"ai_memory":[[{"node":"Gmail labelling agent","type":"ai_memory","index":0}]]},"Gmail - add label to message":{"ai_tool":[[{"node":"Gmail labelling agent","type":"ai_tool","index":0}]]}}}
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