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Darmowy szablon automatyzacji

Analizuj skrzynkę odbiorczą Gmaila i przekształcaj ją w zadania Todoist za pomocą Solve Propositions

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Dla kogo jest ten szablon automatyzacji?

Jeśli otrzymujesz wiele wiadomości e-mail w swojej skrzynce Gmail, prawdopodobnie niektóre z nich można łatwo rozwiązać, odpowiadając lub wykonując krótkie zadania. Jednak analizowanie całej zawartości wątku e-mail, aby nadążyć za wieloma wątkami, może być bardzo czasochłonne. Dzięki wykorzystaniu sztucznej inteligencji możesz uzyskać proste propozycje działań przed zamknięciem konkretnego e-maila oraz sugerowaną odpowiedź.

Szablon jest szczególnie przydatny, gdy przed odpowiedzią na e-mail musisz wykonać pewne czynności. W takim przypadku możesz po prostu przypisać zadanie konkretnej osobie, poczekać na jego wykonanie, skopiować odpowiedź wygenerowaną przez AI i zamknąć wątek.

Innym dobrym zastosowaniem jest sytuacja, gdy wiele osób pracuje na jednej skrzynce odbiorczej. Automatyzacja może znacznie usprawnić ten proces.

Jak to działa?

  • Skrypt uruchamia się na wybranym przez Ciebie wyzwalaczu. Jeśli używasz sekcji "Read and Star", możesz skorzystać z "Email Trigger".
  • Automatyzacja sprawdza istniejące otwarte zadania w Todoist, które mają taki sam tytuł jak e-mail.
  • Jeśli zadanie nie istnieje, prosimy AI o analizę wątku i wygenerowanie danych gotowych do wysłania przez API Todoist:
    • zawierających podsumowanie treści e-maila
    • z proponowanymi działaniami do wykonania
    • z proponowaną odpowiedzią na e-mail
  • Jeśli e-mail został odznaczony gwiazdką, ale zadanie nie zostało zamknięte, zostanie ono zamknięte automatycznie.
  • Skrypt celowo nie odznacza wiadomości, które mają zamknięte zadania, aby uniknąć niespójności.

Jak skonfigurować?

  • Wybierz i skonfiguruj wyzwalacze zgodnie ze swoimi potrzebami.
  • Skonfiguruj połączenia zgodnie z instrukcjami n8n. Będziesz potrzebować:
    • Gmail
    • Todoist
    • AI (w tym przepisie używany jest OpenAI)
  • (Opcjonalnie) Usuń sekcję "Read and Star", jeśli nie chcesz, aby zadania były automatycznie odczytywane i oznaczane gwiazdką.
  • (Opcjonalnie) Dostosuj węzeł AI - szczególnie przydatne, jeśli chcesz użyć innego modelu lub otrzymywać odpowiedzi w innym języku.

UWAGA: Chat celowo nie ma pamięci. Powinien analizować każdą wiadomość osobno, a nie w kontekście całego wątku. Użycie pamięci mogłoby prowadzić do błędów.

UWAGA2: Możesz dostosować limity w węzłach "Get Unread From Inbox", "Get Starred From Inbox" i "Get Open Tasks", szczególnie jeśli masz problemy z modelem dostosowującym się do struktury wyjściowej.

Przykłady zastosowań

Ta automatyzacja może być wykorzystana w wielu różnych scenariuszach, usprawniając przepływ pracy i oszczędzając czas. Oto kilka potencjalnych zastosowań:

  • Automatyczne tworzenie zadań w Todoist na podstawie otrzymanych e-maili
  • Generowanie odpowiedzi na często zadawane pytania klientów
  • Przetwarzanie zgłoszeń serwisowych i przypisywanie ich odpowiednim osobom
  • Automatyczne podsumowanie długich wątków e-mail dla członków zespołu
  • Tworzenie listy działań do wykonania przed odpowiedzią na skomplikowane zapytania
  • Zarządzanie wspólną skrzynką e-mail zespołu wsparcia
  • Automatyzacja procesu zatwierdzania poprzez generowanie zadań na podstawie otrzymanych wniosków

Co jeszcze możesz zrobić?

Z tą automatyzacją możesz zrobić znacznie więcej, w zależności od Twoich potrzeb. Na przykład:

  • Dodać wyzwalacz Formularza do obsługi przychodzących próśb o wsparcie
  • Zastąpić Todoist narzędziem Asana lub dowolną bazą danych (np. NocoDB), jeśli używasz jej do zarządzania zadaniami
   Skopiuj kod szablonu   
{"id":"WUX0BsRA1dbzTKnl","meta":{"instanceId":"bdce9ec27bbe2b742054f01d034b8b468d2e7758edd716403ad5bd4583a8f649","templateCredsSetupCompleted":true},"name":"Email mailbox as Todoist tasks","tags":[],"nodes":[{"id":"5b711a67-3d03-4687-a550-0514e2a5d251","name":"When clicking ‘Test workflow’","type":"n8n-nodes-base.manualTrigger","position":[-220,100],"parameters":{},"typeVersion":1},{"id":"5862ae85-d48b-49a6-9c9f-4a682d42af78","name":"Mark As Read","type":"n8n-nodes-base.gmail","position":[580,-240],"webhookId":"b1551d40-6d53-47ec-ad90-0386c04de860","parameters":{"messageId":"={{ $json.id }}","operation":"markAsRead"},"credentials":{"gmailOAuth2":{"id":"UmjYQEDj616cX3UR","name":"Gmail lukp12"}},"typeVersion":2.1},{"id":"19655c59-dc43-4d3d-aaa1-a23e0b5c64e2","name":"Star","type":"n8n-nodes-base.gmail","position":[780,-240],"webhookId":"b1551d40-6d53-47ec-ad90-0386c04de860","parameters":{"labelIds":["STARRED"],"messageId":"={{ $json.id }}","operation":"addLabels"},"credentials":{"gmailOAuth2":{"id":"UmjYQEDj616cX3UR","name":"Gmail lukp12"}},"typeVersion":2.1},{"id":"62eeda04-39b2-4423-90e4-7d6518210b00","name":"Get Starred From Inbox","type":"n8n-nodes-base.gmail","position":[300,20],"webhookId":"848b9f06-db3c-4c74-aac3-fb40feb1187b","parameters":{"filters":{"labelIds":["STARRED","INBOX"]},"operation":"getAll"},"credentials":{"gmailOAuth2":{"id":"UmjYQEDj616cX3UR","name":"Gmail lukp12"}},"typeVersion":2.1},{"id":"dfd857e6-7728-4d7e-88ad-c20ffab1a90b","name":"Get Unread From Inbox","type":"n8n-nodes-base.gmail","position":[300,-160],"webhookId":"848b9f06-db3c-4c74-aac3-fb40feb1187b","parameters":{"filters":{"labelIds":["INBOX"],"readStatus":"unread"},"operation":"getAll"},"credentials":{"gmailOAuth2":{"id":"UmjYQEDj616cX3UR","name":"Gmail lukp12"}},"typeVersion":2.1},{"id":"a864282e-c50c-4719-a813-dc407f28043b","name":"If Task Not Exist","type":"n8n-nodes-base.if","position":[-140,800],"parameters":{"options":{},"conditions":{"options":{"version":2,"leftValue":"","caseSensitive":true,"typeValidation":"strict"},"combinator":"and","conditions":[{"id":"443f2e6e-5145-4c09-af8e-193f24b6536f","operator":{"type":"string","operation":"notExists","singleValue":true},"leftValue":"={{ $json.content }}","rightValue":""}]}},"typeVersion":2.2},{"id":"7f0ce1d6-14de-4087-b3f1-542cf38e5df3","name":"OpenAI Chat Model","type":"@n8n/n8n-nodes-langchain.lmChatOpenAi","position":[220,820],"parameters":{"model":{"__rl":true,"mode":"list","value":"gpt-4o-mini"},"options":{}},"credentials":{"openAiApi":{"id":"zjIZQuuuZMJpiUny","name":"OpenAi account"}},"typeVersion":1.2},{"id":"7e314e74-1f3e-460e-99f2-7338e3f4627e","name":"Structure Output Todoist Ready","type":"@n8n/n8n-nodes-langchain.outputParserStructured","position":[600,820],"parameters":{"jsonSchemaExample":"{nt"content": "Task name",nt"description": "Description of the thread",n "actions": "What actions should you take before closing this task",n "answer": "Proposed answer to the thread or propositions of possible actions"n}"},"typeVersion":1.2},{"id":"a36464d3-917c-4a8c-bd4b-f5ae21e3d758","name":"If AI responded properly","type":"n8n-nodes-base.if","position":[740,580],"parameters":{"options":{},"conditions":{"options":{"version":2,"leftValue":"","caseSensitive":true,"typeValidation":"strict"},"combinator":"and","conditions":[{"id":"1109c955-21b6-4342-8851-1926ae4216b7","operator":{"type":"string","operation":"exists","singleValue":true},"leftValue":"={{ $json.output.content }}","rightValue":""},{"id":"cc5ac32f-564f-47be-8782-600d278995fb","operator":{"type":"string","operation":"exists","singleValue":true},"leftValue":"={{ $json.output.description }}","rightValue":""}]}},"typeVersion":2.2},{"id":"4d2de14b-719d-44f2-a207-94cc4394738a","name":"Create Todoist Task","type":"n8n-nodes-base.todoist","position":[980,560],"parameters":{"content":"={{ $json.output.content }}","options":{"description":"={{ $json.output.description }}nn**Proposed actions**nn{{ $json.output.actions }}nn**Proposed answer**nn{{ $json.output.answer }}"},"project":{"__rl":true,"mode":"list","value":"2351998202","cachedResultName":"Test Project"}},"credentials":{"todoistApi":{"id":"3MjbugUWx4uLv97e","name":"Todoist Konto Prywatne"}},"typeVersion":2.1},{"id":"25fddc8e-6781-473a-9978-aae3c900e39a","name":"Get Full Message","type":"n8n-nodes-base.gmail","position":[140,580],"webhookId":"d20c5a51-4078-47e2-bec4-54af54ddf4dd","parameters":{"simple":false,"options":{},"messageId":"={{ $json.id }}","operation":"get"},"credentials":{"gmailOAuth2":{"id":"UmjYQEDj616cX3UR","name":"Gmail lukp12"}},"typeVersion":2.1},{"id":"7531e446-4d17-460f-b3c4-6830c01060c0","name":"Summarize Message","type":"@n8n/n8n-nodes-langchain.agent","position":[340,580],"parameters":{"text":"=You are a professional email assistant. Your task is to analyze provided email content and transform email into task. Your output will be JSON and will have:nn- "content", which is exactly "{{ $json.subject }}"n- "description", which is short summary what this email is about and what is whole thread pointn- "actions", which is your proposition on what actions should be done before responding or closing this email threadn- "answer", which is your proposition on how to respond to this email, when all actions are donennAnswer should be detailed and assuming that content of the email is not known to reader.nnEmail content is:nn{{ $json.html }}","options":{},"promptType":"define","hasOutputParser":true},"typeVersion":1.8,"alwaysOutputData":true},{"id":"5034b666-de2f-42f4-8b3a-3a4e36ca52a7","name":"Enrich Emails With Tasks","type":"n8n-nodes-base.merge","position":[760,380],"parameters":{"mode":"combine","options":{"multipleMatches":"all"},"advanced":true,"joinMode":"enrichInput1","mergeByFields":{"values":[{"field1":"Subject","field2":"content"}]}},"typeVersion":3.1},{"id":"ec352eb7-7670-47ab-b16e-6407b9a69455","name":"Enrich Tasks with Emails","type":"n8n-nodes-base.merge","position":[900,180],"parameters":{"mode":"combine","options":{"multipleMatches":"all"},"advanced":true,"joinMode":"enrichInput2","mergeByFields":{"values":[{"field1":"Subject","field2":"content"}]}},"typeVersion":3.1},{"id":"e3a513f0-8113-4bcc-990f-c113a1086bc6","name":"If Email Unstarred (Not Exist)","type":"n8n-nodes-base.if","position":[-200,1160],"parameters":{"options":{},"conditions":{"options":{"version":2,"leftValue":"","caseSensitive":true,"typeValidation":"strict"},"combinator":"and","conditions":[{"id":"4ed052b1-1938-4537-9099-f8e2475a63b3","operator":{"type":"string","operation":"notExists","singleValue":true},"leftValue":"={{ $json.Subject }}","rightValue":""}]}},"typeVersion":2.2},{"id":"5acaa018-6592-4449-8ff4-9225f8ed28c5","name":"Close Task","type":"n8n-nodes-base.todoist","position":[80,1100],"parameters":{"taskId":"={{ $json.id }}","operation":"close"},"credentials":{"todoistApi":{"id":"3MjbugUWx4uLv97e","name":"Todoist Konto Prywatne"}},"typeVersion":2.1},{"id":"4004e68a-4dcf-4216-bd01-2f2da0eeba77","name":"Email Trigger (IMAP)","type":"n8n-nodes-base.emailReadImap","disabled":true,"position":[-220,-80],"parameters":{"options":{}},"credentials":{"imap":{"id":"qdjU2dd5Fy7RqGPx","name":"IMAP support@sailingbyte"}},"typeVersion":2},{"id":"0e986c57-a016-4053-acb3-08e3b3a7af08","name":"Schedule Trigger","type":"n8n-nodes-base.scheduleTrigger","disabled":true,"position":[-220,-260],"parameters":{"rule":{"interval":[{}]}},"typeVersion":1.2},{"id":"fe1012a0-638f-469f-af09-f30a890a4937","name":"No Operation, do nothing","type":"n8n-nodes-base.noOp","position":[0,100],"parameters":{},"typeVersion":1},{"id":"5e09f039-53cc-4473-ab60-5c1337ab75af","name":"Sticky Note","type":"n8n-nodes-base.stickyNote","position":[-280,-360],"parameters":{"width":500,"height":660,"content":"## Select Triggern**This workflow will work with many triggers**"},"typeVersion":1},{"id":"1874a3c5-7467-4642-9ce4-7171b6e76af7","name":"Sticky Note1","type":"n8n-nodes-base.stickyNote","position":[500,-380],"parameters":{"width":560,"height":320,"content":"## Read and Starn**Mark messages as Read and add Star to them**nYou can delete this section if you don't want to make this happen automatically to your emails"},"typeVersion":1},{"id":"c8f68aac-971c-427d-8b74-167d78b37037","name":"Merge Starred and Unread Messages","type":"n8n-nodes-base.merge","position":[600,40],"parameters":{},"typeVersion":3.1},{"id":"7eab417d-6332-45d9-be0d-ba7b8888dd91","name":"Get Open Tasks","type":"n8n-nodes-base.todoist","position":[300,200],"parameters":{"filters":{"projectId":"2351998202"},"operation":"getAll"},"credentials":{"todoistApi":{"id":"3MjbugUWx4uLv97e","name":"Todoist Konto Prywatne"}},"typeVersion":2.1},{"id":"60071d08-d333-475e-a48b-cdb9c19eb7a2","name":"Sticky Note2","type":"n8n-nodes-base.stickyNote","position":[-240,1000],"parameters":{"width":720,"height":340,"content":"## Close Taskn**If Email was Unstarred manually by you, then we can probably close task, so we are closing it**"},"typeVersion":1},{"id":"780d6400-226b-4da6-8d33-6f7977fcbb2d","name":"Sticky Note3","type":"n8n-nodes-base.stickyNote","position":[-200,380],"parameters":{"width":1420,"height":600,"content":"## Make New Task in TodoistnIf there is no task on Todoist with same subject as your either starred or unread message, then it's time to create one.nBut to make it easier for you to close tasks and emails, let AI help you out.nAI not only summarizes message. It also proposes actions you should take or answers how you should reply to this email."},"typeVersion":1}],"active":false,"pinData":{},"settings":{"executionOrder":"v1"},"versionId":"66e4624f-4d02-4895-aeda-270e9277acdf","connections":{"Close Task":{"main":[[]]},"Mark As Read":{"main":[[{"node":"Star","type":"main","index":0}]]},"Get Open Tasks":{"main":[[{"node":"Enrich Emails With Tasks","type":"main","index":1},{"node":"Enrich Tasks with Emails","type":"main","index":1}]]},"Get Full Message":{"main":[[{"node":"Summarize Message","type":"main","index":0}]]},"Schedule Trigger":{"main":[[{"node":"No Operation, do nothing","type":"main","index":0}]]},"If Task Not Exist":{"main":[[{"node":"Get Full Message","type":"main","index":0}]]},"OpenAI Chat Model":{"ai_languageModel":[[{"node":"Summarize Message","type":"ai_languageModel","index":0}]]},"Summarize Message":{"main":[[{"node":"If AI responded properly","type":"main","index":0}]]},"Email Trigger (IMAP)":{"main":[[{"node":"No Operation, do nothing","type":"main","index":0}]]},"Get Unread From Inbox":{"main":[[{"node":"Mark As Read","type":"main","index":0},{"node":"Merge Starred and Unread Messages","type":"main","index":0}]]},"Get Starred From Inbox":{"main":[[{"node":"Merge Starred and Unread Messages","type":"main","index":1}]]},"Enrich Emails With Tasks":{"main":[[{"node":"If Task Not Exist","type":"main","index":0}]]},"Enrich Tasks with Emails":{"main":[[{"node":"If Email Unstarred (Not Exist)","type":"main","index":0}]]},"If AI responded properly":{"main":[[{"node":"Create Todoist Task","type":"main","index":0}],[]]},"No Operation, do nothing":{"main":[[{"node":"Get Unread From Inbox","type":"main","index":0},{"node":"Get Starred From Inbox","type":"main","index":0},{"node":"Get Open Tasks","type":"main","index":0}]]},"If Email Unstarred (Not Exist)":{"main":[[{"node":"Close Task","type":"main","index":0}]]},"Structure Output Todoist Ready":{"ai_outputParser":[[{"node":"Summarize Message","type":"ai_outputParser","index":0}]]},"Merge Starred and Unread Messages":{"main":[[{"node":"Enrich Emails With Tasks","type":"main","index":0},{"node":"Enrich Tasks with Emails","type":"main","index":0}]]},"When clicking ‘Test workflow’":{"main":[[{"node":"No Operation, do nothing","type":"main","index":0}]]}}}
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